These are the benefits of an automated deployment & route planner

It provides a comparatively simple function, but it can greatly simplify workflows for employees, subcontractors and those responsible for facility management. The requirements placed on facility management are high. The tasks are complex and affect all areas of building maintenance—and often outdoor areas as well.

At regular cycles or irregular intervals, a wide range of maintenance and modernisation tasks arise. Many can be planned in advance. With software like ImmoTrack, these cyclical processes are transformed into digital workflows.

Time-consuming, error-prone manual preparation—such as creating confusing Excel spreadsheets—becomes a thing of the past. Instead, the system generates digital work plans for all areas and each property.

ImmoTrack was developed by experienced facility management practitioners specifically for the day-to-day tasks and challenges. That is also why the automatic deployment planner is integrated into the software system.

With the automatic deployment planner, your employees are guided along the shortest routes to their various locations. All regular stops that need to be visited during a workday are listed by the planner.

What do you need to do for the automatic deployment planner to run smoothly?

Before you start using ImmoTrack, you should complete a few preparatory steps that are important for your work. It’s a bit of effort at the beginning, but it will make your work much easier going forward.

Because ImmoTrack, like any supporting software, is only as good as the data you enter. This includes entering all relevant data for each managed property: basic property data and all contractually defined duties and frequencies. These input data correspond to what used to be the physical specification of services:

• All precise property locations
• All maintenance work—such as air conditioning, heating and cooling systems or lifts—where maintenance intervals must be considered
• Recurring care tasks such as hedge trimming, tree pruning, lawn mowing, snow clearing and gritting, stairwell cleaning, etc. Their frequency can vary, and some tasks must also be performed depending on the weather.
• Employee competencies (internal and external) and their assignment to a property

The web application then takes care of the rest of the planning for you. All the more reason to be as precise and thoughtful as possible at this stage.

How can an automatic deployment planner support me in day-to-day work?

Once all of these key data are recorded in the system, the ImmoTrack web application takes over the remaining planning tasks. For effective and successful use of the software, it is essential to proceed in a structured and accurate way.

In the past, physical specifications of services served as work instructions and the basis for reporting. Today, this is managed in ImmoTrack via digital workflows in the web application. Employees receive their daily task list from the automatic deployment planner on their smartphone, sorted by urgency. After completion, they can document it with a photo and send it directly to facility management.

If a task could not be completed, they report its status. Often only a few tasks are due at each site. To effectively control optimal travel distances, there is the automatic route planner, which calculates the shortest paths from property to property.

It considers the employee’s areas of responsibility and competencies as well as task urgency. This makes the automatic deployment planner, combined with the automatic route planner, the perfect support for the facility manager.

ImmoTrack goes a step further with its functionality. The software frees users from having to create or adjust routes and deployments for employees manually—even when planned workflows need to change due to unforeseen events.

Where are the advantages of an automatic deployment & route planner?

The automatic deployment planner and automatic route planner work continuously in the background. This ensures that necessary adjustments to the work plan are recognised and implemented immediately. Unplanned tasks can be recorded directly by the facility manager in the web application.

The caretaker can also send a message to the system via the mobile application using ImmoTrack’s ticketing system. The message is integrated into workflows based on frequency and urgency. The result is a transparent history showing when which tasks were completed, where, and by which employee.

The benefits of the automatic deployment & route planner at a glance:

• GPS tracking helps caretakers choose the fastest route to the next property.
• Short, efficient routes save time and money.
• Activities are bundled and combined into a route, taking employee competencies into account.
• In addition to the daily routine, unforeseen tasks are added directly into the automatic deployment planner and handled by urgency via the ticketing system.
• Faster handling of unforeseen incidents leads to satisfied customers and satisfied tenants.

Use ImmoTrack’s benefits in every way with carefully maintained data

The be-all and end-all of successful facility management is—and remains—flexibility, even with the support of digital workflows. A facility manager’s tasks include planning, steering and coordinating the work that needs to be done, often while balancing different interests.

ImmoTrack was developed from practice for practice

Clients have different expectations and requirements than tenants. Regulators set conditions that must be observed, even if they cost time and therefore money. The challenge is further increased by the complexity and diversity of the fields of work.

In daily practice, changing plans is simply part of the job. When problems arise suddenly, you need to react quickly and flexibly. Against this background, practitioners welcome any tool that noticeably makes their work easier. That’s why we developed ImmoTrack as software that stays very close to the day-to-day reality of its users.

With additional features such as the dashboard, you can check the status of each property at any time. It shows what is happening there right now (real-time tracking), how work is progressing, and what has not yet been completed.

ImmoTrack’s practical orientation is reflected in practical features that provide clarity and quick troubleshooting. Besides the automatic deployment planner, one example is the heatmap with its traffic-light system. It quickly signals urgent action: unfinished work or delays are marked in red.

This gives you the ability to intervene quickly and prevent bigger problems. With good data maintenance, ImmoTrack effectively supports facility managers in preserving and optimising a property’s profitability.

Thanks to many supportive features, issues no longer need to be communicated time-consuming by phone or in person. Workflows become more transparent for everyone involved and are transformed into modern processes—from task planning all the way to the automated route planner. Clear, binding reporting is also helpful and can trigger further measures when needed.

Contact ImmoTrack

Has our solution sparked your interest? Then get in touch. Contact us by phone or email—we’ll be happy to advise you in a presentation.