Workforce planning: Definition, goals & ImmoTrack as a solution

How do digital specifications of services support workforce planning?

Our advanced facility management software digitises the specification of services. This makes workforce planning easier. Tasks are distributed automatically, provided you have entered the necessary data beforehand.

The system then displays the work schedule for your staff. It takes travel times, available resources and employee skills into account. With the software, companies can save a lot of time and money. Employees also see quickly which jobs they need to complete.

What functions does ImmoTrack offer?

In facility services, technical, commercial and organisational aspects all come together—and they support workforce planning. The responsibilities of a facility manager are extremely diverse.

Modern software provides the necessary overview of upcoming tasks, allowing the various work processes to be coordinated more effectively.

At recurring intervals, the software lists the tasks that are due. Workforce planning can be planned and managed precisely.

The software is designed to suggest the best routes and upcoming deployments. Employees always have a clear overview of the tasks to be carried out. We designed our software specifically for use in progressive facility management.

Every software solution needs core functions. Legal requirements must be met, and the software must also satisfy organisational needs. This includes:

• Regularly scheduled work for each property must always be visible in real time.
• Jobs can be processed digitally.
• Jobs can be rescheduled.
• Caretakers always keep an overview of rescheduled tasks.
• Jobs can be assigned to other employees.

Reporting and documentation systems are also among the core functions of our high-quality facility management software.

What advantages does ImmoTrack offer for workforce planning?

With the software, workforce planning can be coordinated more specifically. The web application enables you to use all the benefits of digital workflows and automation effectively. Automation makes manual scheduling and deployment organisation unnecessary.

The software is designed to make workflows easier—and it offers further advantages such as:

• More efficient workforce planning leads to fewer customer complaints.
• Administrative effort is reduced.
• Paper consumption decreases.
• Workforce planning becomes faster.
• Your company’s productivity increases.

The software ensures transparency when managing work processes

With ImmoTrack, facility managers have the right tools to ensure transparency in workforce planning. Business processes become more transparent through the web application, and scheduling becomes easier to manage. The software also enables the facility manager to respond faster and more effectively to changing customer needs.

GPS tracking records the actual completion of each task, allowing real-world experience values to be taken into account in workforce planning. This capability gives your company a competitive advantage in the market.

Digitalisation has changed facility management operations, and customer-oriented action has become more important. That’s why a digital workflow and a digital specification of services are essential conditions for a company’s success.

Facility managers benefit from transparency through our software. Dashboards show real-time information on jobs and employees. The key components are heatmaps with traffic-light systems, area maps and status indicators—plus different views, structured data export and reporting.

Ultimately, the application also benefits employees. The digital specification of services structures workflows. They can access their activities on any smartphone and keep the overview.

Specifications of services tailored to employees’ needs

By digitising the specification of services, workforce planning processes can be made more efficient. By collecting specific data, employees can be deployed more precisely. This increases productivity and saves time and money. Automation gives employees more freedom to focus on other tasks.

The software allows specifications of services to be adapted to the individual needs of employees. This personalisation benefits both facility managers and their teams.

Upcoming jobs can be classified. Entries can be assigned to categories such as complaints, special orders or on-call service. Continuous innovation is important to us so that the application always stays up to date.

We consistently use the latest technology to enhance the application with additional features. These extended, useful functions are always easy to use.

What does software implementation look like?

Implementing the software in a facility manager’s daily work is very straightforward. They provide ImmoTrack with the required data: information on each property, the digital specification of services with upcoming jobs, activity intervals and employee skills.

To use the web-based solution, you only need to enter the following data into the system:

• Property information
• Entry of the digital specification of services for the relevant properties
• Assignment of the activity period
• Recording employee profiles
• Assigning activities to individual employees

ImmoTrack AG’s software automatically takes care of all further actions.

Can the software be used on all mobile devices?

The web application is easy to operate and quick to learn. Technically, no compatibility with other systems is required. ImmoTrack can be integrated into existing systems. The web application can be used on iOS and Android devices and is also compatible with other devices.

As digitalisation progresses, demands on software continue to grow. It must run not only on traditional desktop computers but increasingly on mobile devices too. That’s why a tailored solution should also be usable on tablets and smartphones. With ImmoTrack, all tasks can be viewed immediately on the mobile device of your choice.

Try ImmoTrack!

If you’re interested in the facility management software solutions from ImmoTrack AG, there are several ways to get in touch. You can reach us by phone or email, and you can also send us your questions via the form.

At our Zurich location, we’ll be happy to show you how our software works in a presentation. And so you can try it yourself, a free test account is available.